Get your leadership team on the same page about AI.
Five practical decisions, realistic scenarios, and space to record what you agree. Everything you need for one focused leadership meeting.
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Without a shared approach, each person decides alone what is appropriate, what stays private, and what gets checked.
Your team may already be using AI to draft messages, summarize meetings, or prepare resources. Clear decisions help people know what they can do, when to ask, and how to honour the trust placed in your organization.
This guide helps your leadership team agree on a first working approach, shaped by your mission, convictions, and existing responsibilities. You can revisit your decisions as you learn.
Five decisions. One meeting. A shared approach.
Each decision includes a realistic scenario, discussion questions, and a page to record what you agree, with one action, one owner, and one date.
What you’ll use AI for and where you’ll draw the line.
Which tasks can proceed, which need approval, and which are ruled out.
What information your team can give AI.
What is permitted, what needs protections, and what stays out.
What tools you’ll use and support.
The tools, accounts, and purposes you will provide and help people use.
Who approves new opportunities and reviews the results.
Authority for new uses, and review of what AI produces.
What you’ll tell the people you serve.
What you explain publicly and when you disclose AI involvement.
Designed to be printed, discussed, and written on.
A plan for the meeting
Who to invite, how long it takes, where to start, and what to do when you can't decide today.
Scenarios that start real conversations
One decision per page: a realistic scenario, questions to discuss, and space to record what you agree.
An agreement you can act on
Bring your decisions together into a shared approach, with clear next steps and owners.
- Senior and executive pastors
- Executive directors of Christian nonprofits and charities
- Operations and communications leads
- Boards preparing to set direction on AI
By Chris Vacher and Aidan Britnell: more than 20 years in local church ministry, paired with computer science and cybersecurity expertise.
I came in already convinced there was something in AI that we needed. What I didn't have was the how. Chris and Aidan gave us that in one workshop.
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One meeting. Five decisions. Recorded on the page.